![]() Alternatively: Use Notion for macro-level items and another app for your tasks Zapier is a no-code automation tool that lets you connect your apps into automated workflows, so that every person and every business can move forward at growth speed. So if you want to use Notion as a to-do list, you'll need to use one task list for everything-work and personal alike. The first and biggest shortcoming is that Notion doesn't have one central place that notifies you of all upcoming deadlines. Create a dashboard and your preferred views Simply click that link and then click Duplicate in the upper-right corner to create your own copy and start customizing it to your own preferences.īelow, I'll walk you through my custom Notion task manager and how I've (mostly) successfully made up for each of Notion's biggest weaknesses. If you want to give my method a try, here's the link to my Notion to-do list template. In short, I want the granular control of Notion without losing the best qualities of a great to-do list app. And I'm proud to say that after (too many) hours of experimentation, I think I've arrived at the solution: my Notion task list. And I want different (and customizable) ways to visualize my goals, projects, and tasks in a way that makes sense to me. I also want the option to use different views, like Kanban, Gantt charts, and a calendar. But in my experience, these apps are seriously limited in other important ways.įor example, as a freelance writer, I want a robust database for my client and business projects. The best to-do list apps are the ones that let you brain-dump your tasks, organize them to your heart's content, and see all of your upcoming to-dos across all of your projects, both work and personal. Why I keep returning to Notion as a to-do list I'll also give you a couple of ideas for integrating Notion into your task management process in other ways, if granular customization just isn't your thing. I've created my own to-do list in Notion that works pretty well for me (which I'll share below, in case you're a glutton for punishment like I am).īut I firmly believe that using Notion as a task manager isn't the right fit for everyone-and that's ok. I'll freely admit that I'm one of those people who keeps trying to turn Notion into my sole project management tool. Malcolm so eloquently put it, we've been so preoccupied with whether or not we could that we never stopped to think if we should. Then the last step is linking the task to the Daily Log entry.Sure, there are ways to make Notion work as a to-do list, but as the great Dr. ![]() I’ll go to the view I have set up for to-dos due This Week (as a status), then change the status of the tasks I’m doing to Today, then I switch it back to the view that only shows Today tasks. Overall though, I’ll jump into my Daily Log for the day, and sitting in there is a linked database in a Table view of my master task db. I’ll PM you some screenshots when I get a chance. I feel like I could automate that somehow but formulas confuse me. ![]() They are organized by status, but when I actually complete them, I’ll add a property to relate it to the Daily Log entry of the day I completed it. Bedtime is similar, plus journal, which is also in Notion.Īnd that’s right about the to-dos/tasks. Morning is just take medication, make my bed, drink a glass of water, stretches. Starting small to get myself into being accountable. This is a video but it has some good ideas! Īt the moment, the routines are just simple checkboxes. Some examples I found you could look at: Take inspiration from others and test things out, and in time you'll figure out what works for you and what doesn't :) It works for me! :)īut take your time to explore! Notion takes time and what might work for me might be horrible for you. That just gives a more concrete plan for my to-do list rather than just knowing something should be done by a certain time, so I in a way it makes me actually plan my task as I add them. So that day isn't the deadline, it's the date I plan to actually do it. I have a date but I use my dates as a Do date, not a due date. This way I can easily see what my focus should be on. Pretty much like your set-up! What I usually do is add a linked database of my to-do list on my front page, to only show items that are coming up soon or today or overdue. ![]() Ignoring the reccuring tasks portion at the top (that's the part that's more specific), I like to have a simple box for checking things off as done, and I like to know if it's coming up soon, is today or overdue. Mine might be more advanced than what you're looking for for but I have a template for my current to-do set-up: ![]()
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